Chinh phuc Word 2007 ky I

Tags: Page Setup, Nhan OK, Trong Word, Microsoft Office Button, Page Layout, Print Layout, tai lieu moi, trong danh sach, thanh cong cu, phien ban truoc, co the, dinh dang, danh dau, che do, xuat hien, ban


Chinh phuc Word 2007 ky I

Cho du ban da tung su dung qua bo Microsoft Office 2003 hay cac phien ban truoc day thi khi tiep xuc voi phien ban Microsoft Office 2007 moi nhat nay, ban se van cu “lung ta lung tung” nhu nguoi moi bat dau.

That vay, bo Office 2007 la mot su “lot xac” ca ve hinh thuc lan noi dung ma chac chan ban se phai ton kha nhieu thoi gian tim hieu ve no. Tuy nhien khi da lam chu duoc bo phan mem nay roi thi ban se cam thay cong viec van phong cua minh tro nen nhe nhang hon truoc nhieu vi bo cuc chuong trinh duoc sap xep lai hop ly, cac cong cu ho tro tu dong san sang giup do ban, nhung tinh nang moi dap ung tot hon nhu cau cua ban...

Lam quen voi giao dien moi

Trong Word 2007, ban se khong con thay cac menu lenh nhu phien ban truoc ma thay vao do la he thong “ribbon” voi 3 thanh phan chinh: the (Tab), nhom (Group) va cac nut lenh (Command button). Cac nut lenh co lien quan den nhau duoc gom vao mot nhom, vi du nhu cac nut chon font, co chu, in dam, nghieng, gach chan... duoc gom vao nhom Font. Nhieu nhom co chung mot tac vu lai duoc gom vao trong mot the.

Ban hay de y, o goc tren ben tay trai co mot nut hinh tron, no co ten la Microsoft Office Button. Nhan nut nay se xuat hien mot bang lenh tuong tu nhu menu File cua phien ban Word truoc, bao gom cac lenh: New, Open, Save, Print...

Quick Access Toolbar la thanh cong cu nam canh nut Microsoft Office Button, giup truy cap nhanh den nhung nut lenh thuong dung. Ban co the nhan chuot vao nut mui ten o cuoi thanh va bo sung them nhung nut lenh ban hay dung khac vao thanh cong cu nay bang cach danh dau chon vao no.

Su dung phim tat de mo cac the, nut lenh

Chinh phuc Word 2007 ky I

Ngoai phuong phap nhan chuot, ban co the su dung phim tat de truy cap den cac the, nut lenh mot cach nhanh chong. Rat don gian, hay giu phim Alt trong 2 giay, lap tuc xuat hien cac chu cai tren cac the, ban nhan tiep chu cai tren the nao minh muon mo, the do se duoc kich hoat. Bay gio tren cac nut lenh lai xuat hien mot loat chu cai de ban kich hoat no voi cach tuong tu.

Tao mot tai lieu moi

Tuong tu nhu Word 2003, phim tat de tao mot tai lieu moi trong Word 2007 la Ctrl+N. Cach khac: Nhan chuot vao Microsoft Office Button, chon New, nhan dup chuot vo muc Blank document.

Tao mot tai lieu moi tu mau co san: Nhan Microsoft Office Button, chon New. Nhan Installed Templates, sau do chon mot mau da cai vao may hay chon mot mau tu Microsoft Office Online (yeu cau co ket noi Internet de tai ve). Nhan nut Create de tao mot tai lieu moi tu mau da chon.

Mo tai lieu co san tren may

Tuong tu nhu Word 2003, phim tat mo tai lieu co san la Ctrl+O. Ban cung co the vao Microsoft Office Button, chon Open.

Chinh phuc Word 2007 ky I

Luu tai lieu

Phim tat de luu tai lieu la Ctrl+S (giong Word 2003). Cach khac: Nhan Microsoft Office Button, chon Save.
Neu file tai lieu nay truoc do chua duoc luu lan nao, ban se duoc yeu cau dat ten file va chon noi luu.
De luu tai lieu voi ten khac (hay dinh dang khac), ban nhan Microsoft Office Button, chon Save As (phim tat F12, tuong tu nhu Word 2003).

Mac dinh luu tai lieu dang Word 2003 tro ve truoc

Mac dinh, tai lieu cua Word 2007 duoc luu voi dinh dang la *.DOCX, khac voi *.DOC ma ban da quen thuoc. Voi dinh dang nay, ban se khong the nao mo duoc tren Word 2003 tro ve truoc neu khong cai them bo chuyen doi. De tuong thich khi mo tren Word 2003 ma khong cai them chuong trinh, Word 2007 cho phep ban luu lai voi dinh dang Word 2003 (trong danh sach Save as type cua hop thoai Save As, ban chon Word 97-2003 Document).

Muon Word 2007 mac dinh luu voi dinh dang cua Word 2003, ban nhan Microsoft Office Button, chon Word Options de mo hop thoai Word Options. Trong khung ben trai, chon Save. Tai muc Save files in this format, ban chon Word 97-2003 Document (*.doc). Nhan OK.

Trong Word 2003 cung co tinh nang mac dinh luu theo mot dinh dang nao do (di nhien khong co dinh dang cua Word 2007). De truy cap tinh nang tuong ung tren Word 2003, ban vao menu Tools > Options > the Save > chon dinh dang trong muc Save Word files as > OK.

Giam thieu kha nang mat du lieu khi chuong trinh bi dong bat ngo

De de phong truong hop treo may, cup dien lam mat du lieu, ban nen bat tinh nang sao luu tu dong theo chu ky. Cung trong hop thoai Word Options, chon muc Save o ben trai, danh dau check vao Save AutoRecover information every, sau do nhap so phut tu dong luu vao o ben canh. Nhan OK.

Luu tai lieu voi dinh dang PDF/XPS

Mot tinh nang moi co trong Word 2007 la kha nang luu tai lieu voi dang file *.PDF va *.XPS. Co le ban da kha quen thuoc voi dinh dang PDF. Con XPS? Tuong tu PDF, XPS (XML Paper Specification) la loai file dien tu co bo cuc co dinh, dam bao khi file duoc xem tren mang hay dem in no van giu lai chinh xac cac phan dinh dang ban can, du lieu trong file khong de thay doi.

De luu hoac xuat sang dinh dang PDF/XPS, truoc het ban can cai dat them phan ho tro Microsoft Save as PDF or XPS cho he thong Office 2007: truy cap vao http://r.office.microsoft.com/r/rlidMSAddinPDFXPS hay http://tinyurl.com/y32j78 va lam theo huong dan trong do de cai dat.

Cai xong ban co the luu tai lieu lai voi dang PDF/XPS bang cach nhan Microsoft Office Button, chon Save As, chon PDF or XPS.

Phong lon / thu nho tai lieu

Co le ban da kha quen thuoc voi hop Zoom tren thanh cong cu Standard cua Word 2003, no giup phong to hay thu nho tai lieu voi nhieu tuy chon. Con tren Word 2007, cong cu nay nam o dau? Ban hay dua mat xuong goc duoi ben phai cua so, tren thanh trang thai se thay thanh truot Zoom. Ban chi viec keo thanh truot qua phai de phong lon hay qua trai de thu nho tai lieu.

Chinh phuc Word 2007 ky I

Xac lap che do phong lon / thu nho dac biet

Trong the View, nhom Zoom, nhan 100% de dua tai lieu ve dung kich co cua no. Cung trong nhom Zoom, nut One Page cho phep ban hien thi vua dung 1 trang tren man hinh, nut Two Pages hien thi dung 2 trang, con Page Width la che do Zoom ma chieu rong trang vua voi chieu rong man hinh. Nhan nut Zoom se cho nhieu tuy chon hon nua.

Xem tai lieu o che do Full Screen Reading

O Word 2003, ban co the xem tai lieu giong nhu xem sach (2 trang doi dien nhau, va chieu rong man hinh duoc tan dung toi da de co the doc va ghi chu vao tai lieu mot cach de dang). Cach thuc hien: vao menu View – Reading Layout.

Doi voi Word 2007, cong cu nay nam o the View, nhom Document Views, muc Full Screen Reading. Khi o che do Full Screen Reading, nhan phim mui ten o goc duoi cua trang de di chuyen qua lai giua cac trang. Nhan ESC de tro ve che do Print Layout. Cung trong nhom Document Views ban co the chon nhieu che do hien thi khac nhu Web Layout, Outline, Draft.

Thanh thuoc ke (Ruler) dau mat roi?

Thuoc ke doc va ngang rat tien loi cho ban can chinh, the nhung trong phien ban Word 2007 nay hinh nhu Microsoft da loai bo no roi? Khong phai vay, cung nhu Word 2003 cho phep ban tuy y bat tat thanh Ruler (menu View – Ruler), trong phien ban 2007, chuc nang nay da duoc dua vao the View, nhom Show/Hide. Ban chi viec danh dau check vao muc Ruler de cho no hien len lai.

Mot cach khac de cho thuoc ke hien ra la nhan chuot vao nut View Ruler o phia tren thanh cuon doc.

Neu thuc hien cach nay ma ban chi thay co moi thuoc ke ngang xuat hien, khong thay thuoc ke doc dau ca, hay lam them buoc sau de bat thuoc ke doc len: Nhan Microsoft Office Button, nhan tiep Word Options. Trong hop thoai xuat hien, o khung ben trai chon Advanced. Keo thanh truot o khung ben phai xuong duoi nhom Display, danh dau chon hop kiem Show vertical ruler in Print Layout view. Nhan OK

Luu y: Ban phai xem tai lieu o che do Print Layout thi moi hien du duoc cac thanh thuoc ke.

Duyet tai lieu o che do hinh thu nho (Thumbnails)

Che do nay rat huu ich neu trong tai lieu cua ban co qua nhieu trang vi no cho ban mot cai nhin tong the ve cac trang, va ban co the nhay nhanh den mot trang bat ky.

Trong the View, nhom Show/Hide, ban danh dau check vao hop kiem Thumbnails. Lap tuc ben trai cua so xuat hien mot khung chua hinh thu nho cua cac trang trong tai lieu, kem theo so trang o ben duoi. Ban nhan chuot vao mot trang de nhay den trang do.

Thay doi xac lap le trang

Chinh phuc Word 2007 ky I

Trong Word 2003, de thay doi nhung xac lap trang, ban vao menu File – Page Setup. Con trong Word 2007 thi sao? Cac xac lap trang giay nam trong the Page Layout, nhom Page Setup.

- De thay doi le trang, nhan nut Margins, mot menu xo xuong cho ban chon nhung kieu le trang minh thich (moi kieu le deu co ghi chu thong so ben canh, vi du kieu Normal thi le tren, duoi, trai, phai deu cach mep giay 1 inch...).

- Neu nhu cac thong so le trang ban muon xac lap khong co san trong danh sach, hay nhan Custom Margins o cuoi menu, sau do tu minh nhap vao thong so moi.

Hien thi cac le trang

Nhan Microsoft Office Button, nhan tiep Word Options. Trong hop thoai xuat hien, o khung ben trai nhan Advanced, khung ben phai keo thanh truot xuong nhom Show document content va danh dau check vao hop kiem Show text boundaries. Nhan OK.

Cac le trang se xuat hien trong tai lieu duoi dang duong dut net.

Trong Word 2003, ban co the thuc hien chuc nang tuong ung bang cach vao menu Tools – Options > the View > danh dau check muc Text boundaries trong nhom Print and Web Layout options > OK.

Chon huong giay cho toan bo tai lieu

Trong the Page Layout, nhom Page Setup, nhan nut Orientation va chon mot trong hai kieu la Portrait (trang doc) hoac Landscape (trang ngang).

Xac lap trang doc va trang ngang trong cung mot tai lieu

- Dung chuot quet chon cac doan van ban ma ban muon thay doi sang huong doc hoac ngang.
- Trong the Page Layout, nhom Page Setup, nhan nut Margins.
- Nhan Custom Margins, chon tiep Portrait (trang doc) hoac Landscape (trang ngang) trong muc Orientation.
- Trong muc Apply to, chon Selected text. Nhan OK.

Thay doi co giay

Neu muon thay doi kich co trang giay, trong the Page Layout, nhom Page Setup, ban nhan nut Size. Menu xo xuong cho ban chon mot trong cac co giay co san nhu: Letter, A4, A5, A6, Postcard...

Muon xac lap mot co giay dac biet khong co trong danh sach, ban chon More Paper Sizes o cuoi menu va nhap vao chieu rong (Width), chieu cao (Height) minh thich.

Khac phuc hien tuong: Le tren bi bien mat

Khi ban xem tai lieu o che do Print Layout, diem chen nam o sat goc tren ben trai trang, giong nhu la khong co le tren vay. Cach khac phuc:

1. Khi le tren hoac le duoi khong hien thi, ban dua con tro chuot den le tren hoac le duoi cua trang cho den khi con tro bien thanh mui ten hai dau roi nhan dup chuot vao.
2. Le tren va le duoi gio day da duoc hien thi.

Mot cach khac de khac phuc hien tuong bi mat le tren:

- Trong the View, nhom Document Views, dam bao rang nut Print Layout dang duoc chon.
- Nhan Microsoft Office Button, nhan tiep Word Options.
- Trong khung ben trai, chon Display.
- O khung ben phai, duoi nhom Page display options, danh dau chon muc Show white space between pages in Print Layout view. Nhan OK.

Khac voi Word 2007 phai nhan dup chuot, trong Word 2003 de hien thi lai le tren, ban dua con tro chuot den le tren hoac le duoi cua trang cho den khi con tro bien thanh mui ten hai dau roi nhan mot lan chuot trai vao.

Chen Header, Footer cho toan bo tai lieu

Trong Word 2003, de chen Header hay Footer vao tai lieu, chung ta vao menu View – Header and Footer. Con trong Word 2007, tai the Insert, nhom Header & Footer, ban nhan chuot vao nut Header hay Footer.

Mot menu xo xuong voi cac Header, Footer mau cho ban chon. Ke den ban nhap noi dung cho Header hay Footer do. Nhap xong nhan dup chuot vao vung noi dung cua trang, lap tuc Header / Footer se duoc ap dung cho toan bo trang cua tai lieu.

Thay doi Header / Footer cu bang Header / Footer moi

Tai the Insert, nhom Header & Footer, ban nhan chuot vao nut Header hay Footer. Sau do chon lai mot Header / Footer moi de thay cho Header / Footer hien tai.

Khong su dung Header / Footer cho trang dau tien

Chinh phuc Word 2007 ky I

Tai the Page Layout, ban nhan chuot vao nut goc duoi phai cua nhom Page Setup de mo hop thoai Page Setup. Ke den mo the Layout ra. Danh dau kiem muc Different first page ben duoi muc Headers and footers. Nhan OK.

Vay la Header / Footer da duoc loai bo khoi trang dau tien cua tai lieu.

Trong Word 2003, ban cung co the loai bo Header / Footer cho trang dau tien bang cach vao menu File – Page Setup > chon the Layout > danh dau check Different first page > OK.

Ap dung Header / Footer khac nhau cho trang chan va trang le

Tai the Page Layout, ban nhan chuot vao nut goc duoi phai cua nhom Page Setup de mo hop thoai Page Setup. Ke den mo the Layout ra. Danh dau kiem muc Different odd and even ben duoi muc Headers and footers. Nhan OK.

Bay gio ban co the chen Header / Footer cho cac trang chan tren mot trang chan bat ky, chen Header / Footer cho cac trang le tren mot trang le bat ky.

Trong Word 2003, ban cung co the thuc hien tuong tu bang cach vao menu File – Page Setup > chon the Layout > danh dau check Different odd and even > OK.

Thay doi noi dung cua Header / Footer

Tai the Insert, nhom Header & Footer, ban nhan chuot vao nut Header hay Footer. Ke den chon Edit Header / Edit Footer trong menu xo xuong de chinh sua noi dung cua Header / Footer. Trong khi chinh sua ban co the dinh dang lai font chu, kieu chu, mau sac... cho tieu de Header / Footer bang cach chon chu va su dung thanh cong cu Mini xuat hien ben canh.

Chinh sua xong ban nhan dup chuot ra ngoai vung noi dung cua trang tai lieu.

Xoa Header / Footer

Tai the Insert, nhom Header & Footer, ban nhan chuot vao nut Header hay Footer. Ke den chon Remove Header / Remove Footer trong danh sach xo xuong.

Tao Header / Footer khac nhau cho cac vung khac nhau cua tai lieu

- Truoc tien, ban can tao cac ngat vung de phan chia cac vung trong tai lieu. Nhan chuot vao vi tri muon dat mot vung moi. Trong the Page Layout, nhom Page Setup, nhan nut Breaks va chon mot kieu ngat vung phu hop trong Section Breaks, vi du Continuous (chung ta se tim hieu ky hon ve ngat trang / ngat vung o nhung bai viet sau).
- Tai the Insert, nhom Header & Footer, ban nhan chuot vao nut Header hay Footer. Ke den chon Edit Header / Edit Footer de chinh sua noi dung cho Header / Footer.
- Tren the Header & Footer, nhom Navigation, neu thay nut Link to Previous dang sang thi nhan vao nut nay mot lan nua de ngat ket noi giua Header / Footer trong vung moi nay voi vung truoc do. Ban se thay muc Same as Previous o goc tren ben phai cua Header / Footer bien mat.
- Sau do ban chinh sua Header / Footer cho vung moi nay va yen tam rang nhung Header / Footer cua cac vung truoc do khong bi thay doi theo.

(Theo Nguyen Hong Phuc/E-Chip)
Viet Bao

Tìm hiểu: Page Setup, Nhan OK, Trong Word, Microsoft Office Button, Page Layout, Print Layout, tai lieu moi, trong danh sach, thanh cong cu, phien ban truoc, co the, dinh dang, danh dau, che do, xuat hien, ban

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